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Procedure
ahead of the online V8 AGM 2020
on Sunday 2nd August 2020
Formal notice of the V8 AGM 2020
This was released on the V8 Website on 10th June 2020 and will be
in the July 2020 issue of Safety Fast! giving Members the necessary
period of notice of the online V8 AGM. Members wishing to raise
any matters or proposals can send them in to the V8 Secretary, our
currently co-opted V8 Committee member Chris Bound. Email
See
a copy of the formal notice
Minutes of the last V8 AGM 2019 held at Donington Park Circuit
See
a copy of the minutes of the meeting
Reports from the V8 Chairman, V8 Treasurer (together with
the annual V8 Register accounts for 2019), V8 Secretary, V8 Technical
members, V8 Scribe/V8 Webmaster, the Admins for the V8 Register's
Facebook Group and the V8 Bulletin Board Admin and other V8 Committee
members will be released on the V8 Website as they are sent in.
See copies
of the reports and the annual accounts
Nominations of Members wishing to stand for election to the
V8 Committee will be published on the V8 Website as they are received.
Each nomination will need a proposer and seconder and of course
the agreement of the person proposed, each of whom must be a current
Member.
Nominations
received
Matters raised by Members prior to the V8 AGM by Members
- an online form will enable Members to set out the matter they
wish to raise and submit it not later than Saturday 11th July
2020. Any matters received will be released on the V8 Website
as promptly as possible ahead of the start of the 3 week voting
period as part of the online V8 AGM 2020.
Online form for Members wishing to send in
any matters arising, comment or quey reomoved on 11th July 2020
Online voting form
Only Members of the V8 Register may use the online voting form to
vote on the nominations of Members who have submitted a nomination
and who wish to stand for election to the V8 Committee. The online
voting form will be available from Sunday 12th July 2020 enabling
Members to vote on nominations received and vote on any matter submitted
as a formal proposal requiring a vote by Members. Members'
online voting form
Members can vote at any time up to noon on Sunday 2nd August
2020 when the V8 AGM 2020 will close.
Procedure on the day
of the online V8 AGM 2020 - Sunday 2nd August 2020
At noon on Sunday 2nd August 2020 the meeting will commence with
the V8 Chairman, V8 Treasurer and V8 Secretary in contact via the
telephone and they will work their way through the agenda, the reports
and annual accounts for 2019, the online voting forms sent in by
eligible Members and other emails from Members. Following the meeting
a report of the meeting in the form of a set of minutes will be
prepared. The report will include the results of the online voting
for the election of members of the V8 Committee and responses and
any votes on matters raised prior to the meeting by fellow Members.
The minutes of the meeting will be released promptly on the V8 Website.
Eligibility
Note - only current V8 Register Members may participate in the
online V8 AGM and voting procedures. A "current V8 Register
Member" is a current Member of the MG Car Club who has also
registered an MGV8 with the V8 Register. The online voting form
may only to be used by current Members.
Members can vote at
any time up to noon on Sunday 2nd August 2020 when the V8 AGM
2020 will close.
If you have any queries regarding the online V8 AGM 2020 and
the procedures or the online form, please contact the current V8
Chairman, Victor Smith. Contacts
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